Church Ideas Archives

Help! I’m the Church Secretary

Thom Rainer wrote a blog June 29, 2016, entitled Seven Reasons the Church Secretary Position Is Disappearing. In that blog, he stated, “Many of the responsibilities of Church Secretaries are being replaced with technology. For the traditional church secretary, it means dealing with telephone calls, letters, dictation, and filing in an appropriate and confidential manner. But look at those items I just listed. They have been, or they are being, replaced with technology. There are not many letters these days, but there are a lot of emails. Assistants are replacing the role of a secretary. Church leaders are desiring assistants who can navigate the world of blogs and social media strategically. Some church secretaries can make the transition; many cannot.”

I have to agree with Mr. Rainer when he says, “Many of the responsibilities of church secretaries have changed because of technology.”

Even the small church we are ministering, we use two virtual assistants. One of our assistants uses an online church management system to record membership, visitors, and giving data from her home. The other assistant prepares our church bulletins from her home.

I agree with Thom Rainer concerning times are changing, but I still think there is a definite need for Church Secretaries.

In the beginning of our ministry in Rhode Island, my husband used volunteers. These women were not computer “savvy”, but my husband took time to train them on the computer to do church business.

As these women gained basic computing skills, the church began to pay them small salaries. When their skills developed, two of his secretaries left working in the church office to work for secular employers who could pay them higher wages.

Although it is hard to find those who truly understand about sacrificing their time for the Lord’s service, I have known of smaller churches where the Pastor and Church Secretary remained in their churches for many years without large financial compensations. They considered the Lord’s work more of a ministry than a job.

In smaller churches, many pastors’ wives usually end up being the church secretary. Sometimes this is not an easy task being secretary to a pastor who is also her husband. I remember many years ago when I was working for my husband, and he didn’t see things exactly the way I wanted him to see them…I would say, “But honey.” One day he was getting tired of my…”But honeys” and said, “OUT!” Don’t, “But honey, me!”

For any Pastor or his secretary, Satan will always look for ways to defeat the work of the Lord, especially if the pastor is working with his wife as his secretary. Satan will do anything he can to get you to divide your loyalty and question your husband’s actions and motives. The following are some tips to help you if you are the church secretary in your church.

• Be spirit- filled.
• Be loyal to Christ and your pastor.
• Complete the jobs your pastor assigns you.
• Be an example of godliness in your attitude and dress.
• Make your pastor appear successful. Never try to make him look ignorant through your actions or remarks.
• Don’t give personal opinions about your pastor’s judgment unless he asks you for them.
• Don’t assume too much authority or make decisions that only the pastor should make.

Since people make first impressions with the first things they see, your dress is important. How you dress sends a message to others of how well you take care of details. If you dress sloppy, people will assume that you’re not qualified and that you have a poor intellect. Not only does your dress show others that you can be trusted, but it also shows them that you know what you are doing.

A few tips about your dress:
• Avoid wearing wrinkled clothes.
• Avoid wearing dresses that are low cut, tight fitting, or too short.
• Avoid wearing big jewelry that might be distracting.
• Avoid wearing strong perfume that could be offensive.
• Avoid wearing so much eye makeup that it draws too much attention.

Depending on the size of your church, your responsibilities might be different than a larger church.
• If your church does not have a receptionist, you must be able to greet and assist visitors and members as they enter the building during the week.
• Answer the phone, check voice mail, and communicate messages to pastor and staff.
• Keep a current list of missionaries the church supports and send monthly support. (Some churches have a mission’s secretary that handles this responsibility)
• Post members’ weekly contributions and send out yearly individual giving records.
• Maintain office equipment by cleaning equipment regularly and recommending needs for the office.
• In smaller churches, the church secretary must also perform legal functions of the church clerk.
• The church clerk usually maintains church membership records, sends for church letters, records received letters, takes minutes at business meetings, writes out different certificates such as baptism, baby dedication, and wedding.
• Maintain a weekly list of the addresses and phone numbers of first-time visitors.
• Send letters to first-time visitors.
• Prepare weekly visitation lists for hospital calls, deaths, absentees, and first-time visitors. Since members appreciate phone calls and cards as much as visits, be sure to include phone numbers on the lists.
• Prepare weekly bulletins or newsletters.
• Keep an up-to-date master calendar of events and gather information about members for weekly bulletins. This includes information such as hospital stays, recent deaths, bridal showers, and weddings.
• Keep an up-to-date master list of address labels for special mailings.
• Supervise all computer-related procedures by updating software and anti-virus programs and backing up church data on a regular basis.
• Pay bills
• Generate reports for pastor and other staff as needed.
• Keep updates for church website current. Although most churches have someone in the church that does the website, the church secretary must supply him with current data.
• Maintain office files by filing them in an orderly system, so that others can locate files quickly.
• Organize key box, supply keys to personnel, maintain a master list of person, key, and issue date of the key.
• Maintain a petty cash fund, replenishing in a timely manner to ensure that funds are available when needed.
• Pick up, sort, and deliver mail daily to staff.
• Maintain an inventory of office supplies and make materials available to staff and members as needed.
• Maintain church calendars with current events.

One church secretary shared these ideas with me about her responsibilities in her local church.
• I assist in counting offerings. I always follow two safe accounting principles. 1st two people take the money (ushers) to the office. 2nd two people count the money.
• I do the quarterly payroll taxes using Form 941. Our church accountant cuts the 1099’s and W-2’s.
• I do monthly auditing and reconciling of church books. I compare church paid receipts and deposits against bank statements to ensure that church books are correct with bank records.
• I prepare the prophet’s chamber and prepare baskets for guests.

If a pastor wants the church secretary to assist with bookkeeping, it would be helpful for her to take a basic course of accounting or church bookkeeping.

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Pray for Your Pastor and His Family

If I were the devil, I would devise a scheme to destroy churches. My number one target would be to attack the pastor. How would I do that? Knowing that his family has the area of greatest vulnerability, I would seek to destroy the church by attacking his family. Paul uses clear battle imagery to describe the challenges and issues we face as Christians because of Satan and his demons.

Ephesians 6:12 For we wrestle not against flesh and blood, but against principalities, against powers, against the rulers of the darkness of this world, against spiritual wickedness in high places.

Some church members might be thinking, “I would never allow Satan to use me to destroy our church.”

All church families are under attack, but particularly pastors’ families.

Below are some ways you might be involved in battles that are taking place in your churches, and you don’t even realize it.

Many churches have unreasonable expectations of the family members of pastors. Because pastors’ children and spouses often feel pressure to live up to the expectations of some church members, it often creates resentment toward the church, their husband, and their father. As we were raising our children, one man in the church would tell his boys, “I don’t care what the Pastor allows his son to do…you’re not doing it.” It’s ironic that today sons don’t want to have anything to do with church…yet our son is a pastor.

Many pastors put church members’ needs before his family. The pastor’s family should have a high priority in his ministry. Some pastors get so busy ministering to the needs of others that they neglect their own families. I truly believe a pastor’s family is his greatest disciples. He is training them to be the future leaders of the church.

Many church members are critical of the pastor’s spouse. I just heard this last week, of a pastor who had to leave his church because of his wife. This pastor’s wife had been criticized and hurt so much by the women in the church that she could no longer endure to stay in the church.

Many pastors’ children rebel. The reason many pastors’ children rebel could be related to the criticisms or expectations of church members. Whatever the reason for their rebellion…this is a great distraction for pastors.

Many pastors get too involved with women in the church. A woman will come to a pastor and think that he is more compassionate and more understanding than her husband. As the pastor begins to counsel, it can lead to unplanned circumstances that eventually lead to the pastor’s ruin.

Many pastors’ low finances put stress on his family. Most church members don’t realize it, but usually pastors are the largest givers in the churches. Jealousy among church members is one of the reasons some church members don’t want their pastors to prosper. Someone once told me that he overheard another member say, “I lived in the nicest house in the church, until that pastor moved into that place.”

Church members do everything you can to protect your pastor’s family. Above all, pray for him and his family every day.

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1. Admit to the offended person that there is a problem.
2. Always focus on the problem…not the person.
3. Admit to being part of the problem. You could say, “I realize that you have a problem with me. Can we talk about it?”
4. Don’t assume that you are innocent in the problem.
5. Point out the goodness and value in the offended person.
6. Try to resolve problem by seeing the offended person’s point of view.
7. Ask the offended person’s forgiveness for your part in the problem.
8. Divide the problem into areas where you both agree.
9. Satan’s tactic is to escalate a problem. If the offended person says something to aggravate the problem, keep a calm and relaxed voice and good eye contact. Don’t retaliate with your words. You could say, “Would you give me time to think about this and process it in my mind?”
10. Don’t be so full of pride that you that you can’t learn anything from the offended person.

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Are You Feeling Unproductive?

Is your self-talk telling you that you are just not being productive? Over the course of our years, our energy levels change. Sometimes it is because of our age, our sleep patterns, our caffeine intake, our health, our diet, or our comparisons. (we look at others as being more productive than we are)

There will always be periods in our lives when we might not feel productive as we once did. If you begin having thoughts of being unproductive, here are few suggestions:

• Get eight hours of sleep
• Try to exercise
• Eat a healthy breakfast
• Overwhelmed…eliminate or delegate some activities
• Look at your time wasting activities: TV, your cell phone, trivial triggers…
• Avoid your self-talk, “I’m no good…nobody thinks I’m not valuable…Nothing I do is right” Studies have shown that upwards of 80% of your self-talk is negative. That number goes up as you put pressure on yourself to get more done.
• Lessen you workload
• Set time limits on your projects
• Change your scenery. If you have a flexible schedule, go to a coffee shop or work from home.
• Disconnect from the Internet…according to research, half of time spent on Internet is procrastinating
• Reward yourself after a period of time working….a cup of coffee, 15 minutes on Facebook
• Don’t distain unproductivity…“not feeling productive” is a great sign that you should step back from your work to recharge and be unproductive for a while. A break will help you recharge and reduce your negative self-talk.

Taking a break from being productive every once in a while will help you become much more productive.

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Sunday School Teacher’s Ideas

I was looking through my files this week and came across some great notes I took when I was in college. Hope these notes help you.

1. Provoke your student’s interest
• Use a variety of methods in teaching
• Use the cleverest way possible to present lessons.
• Use drama to make story effective (Jesus girded Himself with a towel and washed the feet of His disciples)
• Don’t read from manual or book
• Make your material exciting
• Use object lessons (Jesus did) He showed Himself as the Bread of Life, As the Good Shepherd…

2. Get ideas by exploring books
• Visual Aid Encyclopedia, Eleanor Done, Regal Books
• Roy Garn, The Magical Power of Emotional Appeal
• Ethel Barret, Storytelling Made Easy
• Marie Chapman, Yelling for Help
• Herman Hornell, Kregal; Teaching Techniques of Jesus
• Howard Hendricks, The Seven Laws of Teaching
• Cheryl Fawcett, Understanding People: Ministry To All Stages of Life

3. Don’t use the same method all the time…”Variety is Spice of Life”. Use things that:
• Create an interest and a desire to know.
• Create a need for the Bible to have real value for their lives.
• Teach them how they can forgive others when they have offended them.
• Teach them how their tongues can keep them from getting me into trouble and how to get victory in their lives.
• Develop within them a curiosity about their souls, their purpose of life, and their lives beyond death.
• Teach them how to praise and encourage others.
• Teach them the dangers of being critical of others.

4. Teacher must realize how important their teaching techniques and personalities are. (Example: Jerry was a student who had not really been interested in Sunday school until promotion day…he got a new teacher who showed a real interest in him and the class. Because of this new teacher, the student began getting excited about the Lord, His Word, and his service for the Lord.)

• Rewards are important…Jesus offered heaven…Paul pressed on toward the prize.
• Don’t use the same old method year after year. (We remember 10% of what we hear, 50% of what we see, 70% of what we say, and 90% of what we do).
• Send “Take home papers” with the students.
• Ask thought provoking questions.
• Tell part of the details of the story without telling the characters in the story.
• Use a recorded version, complete with sound effects.
• Sometimes taste can be introduced like a food in the story (pomegranates, figs).
• Continued story (call on one student to continue, then he calls on another).
• Nose; fragrance of God’s flowers; distinguish them from artificial ones.

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2019 Goals for Sunday School Teachers

2019 is a new year. As teachers, it’s important to shepherd the students you have in your classes. Let’s do our very best this year to keep in contact with visitors and those who attend every week.

Here are a few suggestions to help you shepherd your students.

1. Send them birthday, friendship, and encouragement cards.

2. Visit their school programs.

3. Take their pictures and post them in classroom.

4. Take them on visitation with you.

5. Have a birthday party once a month and celebrate the ones who have a birthday that month. Parties can be at church, at home, or at pizza parlor.

6. Help students MEMORIZE Scriptures. Reward them for their achievements and announce their achievements in services.

8. Call them each week just to keep in touch with them.

9. Ask them to help straighten up your class area before and/or after class; reward them for their efforts.

10. Remember Time = LOVE.

11. Take one at a time to McDonalds to get to know about him and his interests.

12. Let the achievers decorate your class room as a reward/incentive.

Sunday School teachers have the opportunity to be the GREATEST INFLUENCE in a child’s life outside of their own parents. Remember you can give without loving, but you cannot love without giving.

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Are We Living Intentionally?

Whether we are old or young, we all have to deal with our own character defects. It might be our bitterness, our selfishness, or our pride. When we were young, we tried to cover up those character defects with our makeup and clothes, our natural abilities, or our personalities. As we get older, those outward things fade away. If we have not sanctified those defects in our younger years, those defects will become more pronounced and visible during our senior years.

There are days when I see my own short comings, temptations, and struggles and wonder to myself…will I make it to the end of my life more sanctified than when I started?

I look around and see other pastors’ wives and Christian leaders who gave up living the Christian life. Because of selfishness, greed, and thoughts, “I deserve better than this.” They start searching outside their marriages, families, and ministries for easier and more prosperous lives…ultimately these women lose their ministries and testimonies.

Although I have my own temptations and struggles, what a joy it is to watch older pastors’ wives and Christian leaders who have stayed faithful into their senior years. Listening to their testimonies and seeing them stay faithful to the Lord all the way to the end is such an encouragement to me.

Ladies, if we don’t live intentionally, our days become weeks, our weeks become months, our months become years, and our years become decades…then before you know it…our lives are over.

We have all watched Christian women, who over the course of their lives, fail to get more spiritual. They become more narrow, more bitter, more selfish, more whiny, more fearful, and more petty. But Praise the Lord, I’ve seen other women, who over the course of their lives, become more mature, more godly, more gracious, more dependent on the Lord and His blessing on their lives.

This morning, let’s determine to live our lives intentionally. Let’s set our eyes on Christ and press on to become more like Him.

Our prayer today should be…“Lord, by Your grace, help us to be more godly and gracious as the years go by. Help us to be the kind of women that encourage others as we grow older. We don’t want to just drift through our Christian lives. Help us live intentional about the way to the end for You. Although there are days in all of of our lives when we have things to do; places to go; people to check on, lessons to prepare, work to do, cards to send, emails and texts to answer… help us live the remainder of our years intentionally for You. Help us to become more gracious and kind to everyone all the way to the end.”

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Making Our Time and Talents Count

 Until the Lord returns, each day holds within it exciting unique opportunities for us to serve the Lord! Let me encourage you to begin each day with prayer! Take time every day to spend some time alone with God, read your Bible and pray about the activities before you.  Give God the opportunity to guide your thoughts and your actions, to align them with His Divine purposes.  When we consecrate our time and talents to the Lord, He is able to show us how to redeem the time.

Colossians 4:5: . . . walk in wisdom toward them that are without, redeeming the time.

Ephesians 5:16  Redeeming the time, because the days are evil.

Art Demoss, the insurance executive, was a great soul-winner. When he died, hundreds of people attended his funeral. During that service, the pastor asked the audience, “If you have come to know the Lord as your Savior as a result of Art Demoss, would you please stand.” Over 500 people stood up that day at his funeral. What a testimony to a man who used his time and talents for the Lord.

Think about this! If we invest 30 minutes a day each month in the Lord’s work, we are investing 15 hours a month. If we take 15 hours times the number of years we have left to live—there is no telling what we can accomplish for the Lord!

Whatever our position may be…whether we are a homemaker, a musician, a teacher, a speaker, or a cook, God has entrusted each of us with special gifts and talents. When we commit our hearts to serve him, He is able to use our personalities, interests, and life experiences to transform us into His image. His purpose for our lives is for us to use our gifts and talents to accomplish His will while we are on this earth.

On days when you are unsure of what you should be doing…stop and pray. Allow the Lord to guide you ‘step by step’ ‘minute by minute’ throughout your day.  I guarantee you, by the end of the day as you reflect and give thanks, it will amaze you what the Lord was able to accomplish through you by being obedient to His leading.

God did not give us time and talent to just serve ourselves.  He tells us in Revelation 4:11 that He created us to bring glory to Him. He guides us and gives us discernment to know what His perfect will is for us.  For some of you, the Lord may be guiding you to learn a new language so that you can communicate your faith with more people. For others, He may be guiding you to learn new ways of organizing your lives so that you will have more time to minister.

Remember Satan is our ever-present enemy, and he wants us to get our eyes off the Lord. God’s desire for our lives is for us to grow into a deeper relationship with Him and to have a greater understanding of His ways.  It is only when we begin to understand this principle, that we will begin to experience true fulfillment, joy, and peace.

Let me encourage you to:

  • Not be weary in well doing, for in due season you shall reap if you faint not!’
  • Pray and ask the Lord to reveal to you opportunities to bless and encourage others with your gifts and talents.
  • Be assured that a day is coming when you will rejoice and be glad for those times that you sacrificed your will for His.
  • Join me in redeeming the time before our Lord returns.
  • Proclaim as Jesus did: “nevertheless, not my will, but Thy will be done!”

Romans 14:19 Let us therefore follow after the things which make for peace, and things wherewith one may edify another.

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Do you find yourself always getting frustrated or angry with others? Maybe it’s a driver in traffic…or someone failed to do something that you asked him to do…or possibly you thought you were not consulted on a certain project for work or church.

When we make a plan to accomplish something, and this plan goes well, we have a sense of satisfaction because our need for a sense of control has been satisfied. When things don’t go according to our plan, we quickly become frustrated and angry.  When things happen over which we have no control, we tend to vent our frustrations verbally to those around us? Why? Because people haven’t lived up to how we tried to control them.

Why do we get frustrated and angry with those who don’t live up to our expectations? Because we want to show others how hurt we are because they haven’t followed our plans. We want to show others that they have refused our status and power. When others block our actions or refuse our permission, we get frustrated.

Frustration is a key source to all of our stress. We sometimes direct our anger inward, criticizing ourselves for lack of planning or preparation, but most of the time, we direct our frustrations to others, even those who are clearly innocent, yet just happen to be nearby.

The causes of our frustrations and anger have less to do with what happened to us than our interpretation of the causes.

Common negative thinking patterns that trigger the causes of our frustrations:

  • Over generalizing. EVERYONE disrespects me. I NEVER get the credit I deserve.”
  • Obsessing on “shoulds” and “musts.” Having a rigid view of the way things should or must be and getting frustrated when reality doesn’t line up with my vision.
  • Mind reading and jumping to conclusions. Assuming I “know” what someone else is thinking or feeling—that he or she intentionally upset me, ignored my wishes, or disrespected me.
  • When anything bad happens or something goes wrong, it’s always someone else’s fault. I blame others for every negative event that happens to me.

When I begin to feel myself getting frustrated about something, I should take a moment to think about the situation and ask myself.

Will this frustration have any impact in the framework of heaven?

Is this frustration really worth ruining the day of those around me?

Does my response to frustration display my pride and need for control?

The Lord calls tells me to:

  • Be merciful
  • Overlook the sins of others
  • Not to take revenge
  • Treat people with love and grace.

Our anger and frustrations must be overcome by the power of God’s Word and His Holy Spirit.

How Do I Deal with Everyday Frustrations and Anger?

  1. Face the real issue. “I’m not walking in the Spirit.” I must accept the fact that my frustrations and anger are really actions of my flesh. If I really want to live out God’s love in my life, I must beg Him to help me walk in the Spirit.
  • Do I really want to live as God desires for me to live?
  • Do I really want self-discipline on my life?
  • Do I really desire to love one another as God’s Words tells me to?

Galatians 5:25-26 If we live in the Spirit, let us also walk in the Spirit. Let us not be desirous of vain glory, provoking one another, envying one another.

  1. Deal with my frustrations and anger.
  • I must realize that my frustrations and anger will not accomplish the righteousness of God.
  • I must confess that I have been responding to my own selfish desires and have been more focused on my own will and not on God’s will and purpose.

James 1:19-20 Wherefore, my beloved brethren, let every man be swift to hear, slow to speak, slow to wrath: For the wrath of man worketh not the righteousness of God.)

  1. I must die to self and live by Christ’s faith.

Galatians 2:20 I am crucified with Christ: nevertheless I live; yet not I, but Christ liveth in me: and the life which I now live in the flesh I live by the faith of the Son of God, who loved me, and gave himself for me.

Although it’s difficult for me not to live according to my old “self”  life and allow Christ to live His life through me, I know it is possible. I must begin my day with a “Die to Self Prayer”.

Dear Father,
I realize this morning that to die with Christ simply means that I no longer allow my flesh to rule over my will, my thoughts, and my feelings. Through your power I  want Your Spirit to control my body, soul, and spirit. Please show me how to obey the life of Christ within me. Father, I understand that unless  self dies, I’m not able to obey the Holy Spirit.  Please, Father, help me today. I know I can’t completely eradicate my old man, but I do now commit my body, soul, and spirit to Your control. May Your will be accomplished this day. In Jesus name…

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Do You Have a Vision Statement for Your Life?

In order to reach your full potential, you must have a vision for your life, for your family, and for your ministry.

Three things to consider about having a vision

  1. Vision is looking at things through God’s prospective. You must use the Bible as your lens to view all the circumstances of your life.

Esther saw the great need put before her…her response”If I perish, I perish.”

Luke 1:37… with God nothing shall be impossible

  1. Modern-day Christians tend to be think inward. They think about their trials, their battles, their responsibilities.

First century Christians dealt with their own frailties while seeking the welfare of others.

       3. Nothing worthwhile happens by accident.

Your vision statement might be as simple as “I want to  love God with all my heart, soul, mind, and strength, and to love my neighbour as myself,” or  it could be, ‘I want to honor Christ in all that I say and do…no matter the cost.'”

Once you decide on your vision statement, be sure to remember it as you are interact with the lost, your spouse, other family members, your friends, your pastor, and other church members.

Get a vision! Get a plan! Act upon it! With God’s help, you can reach your fullest potential. 

Where there is no vision, the people perish…Proverbs 29:18

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